AI tool safety profiles
What popular AI tools do with the data you type into them, checked against each vendor's own pages. Every profile covers training on your data, opting out, retention, admin controls and certifications, and ends with a verdict for a non-profit handling donor data.
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Adobe Firefly
Adobe · Image generator
Use Firefly through a business or team profile so content analysis is off by default, and keep donor names, gift amounts and client details out of prompts and uploads. Get admin controls and Firefly retention terms in writing from Adobe before relying on it.
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Agentforce
Salesforce · AI agent platform
Agentforce can suit donor work only after you get in writing from Salesforce how its own models, data region and audit log retention handle your data; until then, turn on data masking for donor fields and keep gift amounts and payment details out of prompts.
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Canva AI and Magic Studio
Canva · Design assistant
Use a Canva Business or Enterprise account, where content is not used to improve AI features and a Data Processing Addendum applies. Never paste donor names with gift amounts, and get storage locations and security audit reports in writing first.
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ChatGPT
OpenAI · Chat assistant
Use a ChatGPT Business or Enterprise workspace, not Free, Plus or Pro accounts, for any work near donor data. If anyone uses a personal plan, turn off Improve the model for everyone first, and never paste donor names, gift amounts or payment details.
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Claude
Anthropic · Chat assistant
Use Team or Enterprise rather than personal Free, Pro or Max accounts, since those plans sit under Commercial Terms. Confirm the commercial training policy and admin controls in writing first, and never paste donor names with gift amounts, client case notes, or health or payment details.
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Cursor
Anysphere · Coding assistant
Use Cursor only with Privacy Mode on, ideally through a team account where an admin enforces it, and keep donor names, gift amounts and payment details out of prompts and code. Ask Anysphere in writing whether Privacy Mode is on by default.
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DeepSeek
DeepSeek · Chat assistant
Keep donor data out of DeepSeek until the vendor confirms admin controls and retention in writing. For public material only, turn off "Improve the model for everyone" first, and never paste donor names, gifts or contact details.
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Fireflies.ai
Fireflies.ai · Meeting notes assistant
Fireflies.ai says it never trains on meeting content, which suits donor work. Before staff record donor calls, get in writing how long your plan keeps transcripts, and keep gift amounts, payment and health details out of recorded meetings.
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Gamma
Gamma · Presentation maker
Use a Business or Enterprise workspace, where training is always off, and get retention and admin controls in writing from Gamma before staff use donor data. On individual plans, turn off training in Data Controls first and never paste donor names, gift amounts or client details.
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Gemini app
Google · Chat assistant
Before staff use it with donor data, get certifications and data region in writing from Google; meanwhile turn off Keep Activity first, prefer a work account whose terms you have confirmed, and never paste donor names, gift amounts or payment details.
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Gemini for Google Workspace
Google · Workplace AI assistant
Gemini for Google Workspace can suit donor work on an edition with admin controls, since Google says it does not train on Workspace data. Set retention and history settings first, keep donor gift details and client notes out of Gemini Notebook, and get free versus paid terms in writing.
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GitHub Copilot
GitHub · Coding assistant
Use Copilot Business or Enterprise for any work near donor data, since that data is not used for training. If anyone uses an individual plan, set the training dropdown to Disabled first, and never paste donor names, gift amounts or other personal records into prompts.
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Grammarly
Grammarly · Writing assistant
Use a Pro or Business plan bought through Grammarly's Sales team, where training is off by default, or have an admin turn training off on a website-bought team plan. Never paste donor names with gift amounts, case notes or health details.
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Jasper
Jasper · Marketing writing assistant
Jasper may suit public marketing copy, but get its own-model training policy, opt-out steps and plan differences in writing before staff use it with donor data, and never paste in donor names, gift amounts or contact details.
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Le Chat
Mistral AI · Chat assistant
Use a Team or Enterprise plan, have the admin turn off Allow your interactions to be used to train our models first, and never paste donor names, gift amounts or case notes. Get chat retention periods in writing from Mistral AI.
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Meta AI
Meta · Chat assistant
Do not let staff paste donor names, gift amounts or client details into Meta AI, since chats are used to improve AI at Meta. Get opt-out, retention and admin terms in writing from Meta before any use with donor data.
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Microsoft 365 Copilot
Microsoft · Workplace AI assistant
Use it only through organization accounts, set a Purview retention policy and review allowed agents first, and keep donor names, gift amounts and health or payment details out of prompts that may trigger web search, which falls outside the DPA.
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Microsoft Copilot
Microsoft · Chat assistant
Have staff use Copilot only through organizational Entra ID accounts, not the consumer app, and never paste donor names, gift amounts or payment details. Get certifications, data region and Enterprise Data Protection terms in writing from Microsoft before using it with donor data.
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Midjourney
Midjourney · Image generator
Get training, opt-out and admin details in writing from Midjourney before staff use it near donor data. If you use it, choose Pro or Mega with Stealth mode on, avoid public Discord channels, and never put donor names or details in prompts.
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Notion AI
Notion · Workspace AI assistant
Usable with care: Enterprise gives zero data retention with AI providers and region choice. On Free, Plus or Business, the AI provider keeps data up to 30 days, so keep donor names, gift amounts and payment details out of prompts.
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Otter.ai
Otter.ai · Meeting notes assistant
Do not use the free Basic plan with donor data. Choose Enterprise and ask your account manager for the AI model training opt-out first, and never record meetings that discuss donor names with gift amounts or payment details until that is confirmed in writing.
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Perplexity
Perplexity · AI search assistant
Use Perplexity Enterprise Pro or Enterprise Max for any work near donor data. On Free, Pro or Max, each user must turn off the AI data retention toggle first, and staff should never paste donor names, gift amounts or contact details.
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Slack AI
Salesforce · Workplace AI assistant
Usable for donor work if an owner first emails Slack to opt out of global model training and admins switch off AI features staff do not need. Do not paste donor gift details or client case notes into channels, since AI search and recaps draw on them.
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Zapier AI
Zapier · Automation assistant
Use an Enterprise plan for workflows that touch donor data, or submit the training opt-out form first on any other plan. Never send donor names with gift amounts, case notes, health or payment details through Zaps, and get training terms confirmed in writing.
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Zoom AI Companion
Zoom · Meeting assistant
Turn off or zero out meeting transcripts and block ZoomMate feedback context before staff use it. Keep donor names, gift amounts and payment details out of prompts, and get in writing from Zoom how your plan handles data.